Admissions

Parents/Guardians and student must read

1. Jamea Al Kauthar does not grant application upon a merit basis. For admission we have an interview with prospective parents and student to discuss the aims of the institute and what it has to offer.It also gives a great oppertunity to get a feel of the school, and see its facilities.
2. All new applicants will have to pass the admission test and all new admissions will remain valid for one Islamic year only.
3. The jamea is at liberty to terminate the application of students who fail to achieve the set average standard of Islamic and secular curriculum
4. School fees are payable in three instalments and are subject to a yearly increase. The first installment must be paid on the day of the admission along with the non-refundable admission fee.
5. Management allocates the rooms as well as a bed and a wardrobe (shared between two). It reserves the right to change rooms if needed.
6. Parents are strongly urged not to shout or abuse the staff/students at any time. This will be totally unacceptable and will result to admission in the building being refused.
7. Students are expected to respect all teachers, staff and follow the rules of the Jamea. Disrespectful students and those not following the rules will undergo the sanction procedure.
8. In the event of a student being expelled, the parents, guardians or guarantors will be responsible for making all the necessary arrangements without objection or delay.
9. If for any reason a student leaves, she must return all textbooks, locker keys, and any other Jamea property to the Dar Apa. Failure to do so, will result to deposit being withheld or the amount added to the fees. If any property has been left behind, and no arrangements are made for its removal within a week, then Jamea Al Kauthar reserves the right to act in accordance to its discretion.
10. Disclosure of all previous character and conduct is necessary. Failure to do so may, in the event of subsequent information coming to light, lead to dismissal.
11. Under no circumstances will physical contact be tolerated with staff members or students. If found to do so this will result in expulsion.
12. All present and future Jamea Rules & Regulations must be adhered to. The jamea reserves the right to expel any student who is breeching the rules and regulations.

Dress Code

Uniform

1. Dress – Plain navy blue.
   Length – more than halfway down the shin.
   Sleeve – wrist length.
   Material for the uniform and black and blue dupattas is available at the Jamea.
2. Shalwar – Navy blue without flares.

Personal Property

Money should be deposited in the students' bank for safekeeping. The amount of money a student may withdraw from the students’ bank is £5:00 a week, which also includes the spending money at the tuck shop.

Articles of value should not be brought to Jamea. All clothes, books and personal belongings should be clearly labelled with the student’s name. Any lost items must be reported to the Apas' office.

Jamea cannot be held responsible for any item/cash, which is not in its safe custody.

Rules for Students

1. Class attendance is essential: students must attend lessons other than for approved reasons.
2. Five daily prayers are compulsory in the prayer hall.
3. To attend Motala(homework session) is necessary.
4. In Jamea Al Kauthar we have School and six form. It is compulsory upon every student to attend these pre 16 and post 16 classes.
5. Every student must be dressed in school uniform during class time.
6. Cleanliness and tidiness of self, clothing, kit, and own room is essential.
7. Students who damage Jamea property i.e. breakage, graffiti will be expected to restore the property at their own expense.
8. Any damage to property must be reported to the office or to the Apa in charge.
9. Litter is a constant eyesore. Please have the respect and responsibility to put all rubbish, papers etc. in the litterbins provided in all sections of Jamea.
10. Students are to report to the Apa in charge if any serious problem or trouble occurs regarding them selves or others i.e. if someone is ill, serious injury etc.
11. Students should not run or rush in the Main Building, the School and Dar Arqam. Walking is encouraged as running could lead to injury.
12. Students should queue in an orderly fashion at dinner.
13. Tuck shop will only open at fixed times. It will not be opened at any other time. Students are advised to spend wisely and sensibly.

Rules and Regulations

Behaviour

In Jamea Al Kauthar discipline and good behaviour is essential. Students must not use bad language, make rude comments or answer back to any member of staff & peers. Respect of all members of staff is of great importance.

The Islamic code of behaviour will be required on a daily basis.

Rewards

Students who have good behaviour will be awarded merits. A bronze/silver/gold certificates will be issued after collecting the appropriate amount of merit slips.
Bronze Certificate – 15 merit slips
Silver certificate – 25 merit slips
Gold certificates – 40 merit slips

Disciplinary Procedure

Students who misbehave will go through the yellow and red slip procedure, which is:

1. 2 verbal warnings which will be recorded
2. 3 yellow slips will be issued
3. Parental phone contact and report card will be given to the student
4. Suspension issued with a red slip

Note: If a serious misconduct has taken place this procedure will not be followed.Upon consultation with the Principal, it may lead to expulsion.

Visitors

All female visitors must report to the Apas office to obtain authorisation prior to visiting students.
Male visitors will do likewise at the main office.

Visits

The students may go home every four weeks on Friday after 5:00 p.m. providing they return at 5:00 p.m. prompt on Sunday. Parents are strongly urged not to come before 5:00 p.m. on Fridays to pick up their daughters. All students must have I.D. cards, permission to leave without an I.D. card will not be granted. Alternatively, parents can visit their daughters every two weeks on Saturdays between 2:30 p.m. – 8:00 p.m. Sundays between 11:00 a.m. – 5:00 p.m. Weekday visits are not allowed except in emergencies where phoning before coming is required.

Holidays

Holidays will be as follows:

• Ramadhan Holidays
• Eidul Adha
• After the mid year examinations.

Holiday dates will be issued to parents at the commencement of each New Year. All family holidays are recommended to coincide with these dates ensuring continuaty in education and full attendance.

For holiday periods, the students will only be allowed to go home on Saturday. The parents are requested to pick up their daughters before 4:00 p.m. to allow the Apas to go home.

Special leave

Special leave should be obtained from the designated Apa on (01524) 38 98 98 (upon admission, the name of the teacher and appropriate time will be given). Leave will only be given on very special circumstances, as the girls are already allowed to go home every four weeks.

If a student takes an extended leave at home or abroad without the prior consent of the Jamea, her application will be terminated.

Leave of Absence for students

1. Appointments (doctors/dentist/hospital). An appointment card is required for leave to be granted.
2. Personal serious illness.
3. Funeral of close relatives residing in their locality.
4. Serious illness of parent, brother or sister.

Means of Contact

Office: If parents want to contact us they are requested to do so during office hours (9:30 a.m. to 12:30 p.m. and 2:00.p.m. to 4:45 p.m. on (men’s office) (01524) 38 95 95 (Ladies office) (01524) 38 98 98. On no account should any member of staff be contacted on their private/mobile number.

Hygiene

For hygiene purposes we would like the students to follow a few guidelines:

1. Cupboards are provided for the clothes and dry food. All perishable food should be labelled, dated and stored in the appropriate kitchenettes. Strictly no frozen food is allowed.
2. Tooth brushes must be kept separate from hair brushes.
3. All beds must be made and rooms cleaned daily before leaving for Madrassa.
4. Hair must be brushed daily and combed with a lice comb weekly.

Medical

No medication should be stored in their rooms all students should hand in any medication to the medical officer.
At the interview a medical form will be filled in to register your daughter with the local GP. Therefore students will have to register as a temporary patient at home if medical treatment is sought.

For students

Should any student be unhappy with anything here at the Jamea, we urge them to contact a member of staff immediately. All this will be dealt with in the utmost confidence, and we are always happy to listen to any ideas of improvement for the Jamea.

Examinations

1. Madrassa and School exams will be carried out every half year and reports will be sent to parents.
2. Progression to the next year in Madrassah is dependant on successfully passing the Madrassah examinations.
3. In the school Key stage three S.A.T.S will be carried out in year 9.
4. Students are entered for G.C.S.E examinations in their fifth year according to their ability.

Homework

Homework is regarded as an important part of the curriculum. It helps us to assess and monitor the progress of a pupil. We request all students to co-operate in this matter.

Information Available

On request the following information is available to parents and prospective pupils:

1. Complaints procedure
2. Particulars of the curriculum offered by the school
3. Anti-Bullying policy
4. Child protection policy
5. Health and Safety policy
6. Policy on Behaviour,discipline and sanctions adopted
7. An annual written Madrassah & report of the child's progress and achievements
8. National Curriculum & Islamic Curriculum results
9. Keystage 3,4, A level and all other public examination results
10. A full report of Ofsted/N.C.S.C. inspection will be provided within 28 days of its publication

All the rules and regulations mentioned in the conditions of admission and any additional rules that the Jamea deems necessary from time to time will have to be compiled with fully.

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